Frequently Asked Questions
Who can apply for a residence hall slot?
Residence hall accommodations for SY 2022-2023 are exclusively for bona fide students, faculty, and staff of the University of the Philippines Diliman. Due to the limited number of slots, not all qualified applicants can be accommodated in the residence halls.
What do I need to access the online application?
A new student (i.e., freshman, transferee, cross-enrollee) just needs to use their CRS account found in their admission slip to log in to https://dormapplication.upd.edu.ph
A continuing student needs to log in using their student number and wait for the system to initialize their access to the dormitory application site. Once initialized, they will be asked to log in again.
Staff or faculty applicants need to use their employee ID to log in.
What are the basic requirements for admission in a UP Diliman residence hall?
Student applicants must, as per the 2010 General Guidelines on Accommodation in UP Diliman Residence Hall:
A. Have good scholastic standing as defined by the University. A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75% of the total number of academic units in which s/he is registered. (Faculty Manual, December 2003). Note: This requirement does not apply to freshmen applicants.
B. Have an academic load of at least 15 units for undergraduate and 6 units for graduate students.
C. Additional requirement for those applying for readmission in the dorms: exhibited good behavior in their previous stay in the residence hall, i.e., did not violate any of the dorm guidelines.
Faculty/Staff applicants must submit an endorsement letter signed by their immediate supervisor and the head of their unit.
I wish to stay in the dorm for the whole school year. What documents do I need to submit with my application?
A. A student applying for a UP Diliman dorm slot must submit (1) their Form 5 for the 1st semester, SY 2022-202 as proof of enrollment, and (2) proof of income. Below is a guide on what can be submitted as proof of income:
| SITUATION | PROOF OF INCOME |
| 1. If applicant’s parents work |
Submit ANY of the following: • Each parent’s 2021 Income Tax Return (ITR) or their Joint ITR • Latest copy of each parent’s pay slip • Certificate of employment of each parent, with income stated, issued within the last 6 months • If parent is an OFW: Latest copy of OFW parent’s contract or certificate of employment, with income issued within the last 6 months |
| 2. If applicant’s parent/s don’t have Income Tax Return (ITR) forms 2306 and/or 1701 | Submit a tax exemption certificate from the BIR specifically stating that parents are exempted from filing an income tax return because they do not have a taxable income. |
| 3. If applicant is working/self-supporting |
Submit ANY of the following: • 2021 ITR • Latest copy of pay slip • Certificate of employment, with income stated, issued within the last 6 months |
| 4. If applicant is dependent on someone other than their parents | Submit the 2021 ITR of the person/s financing one’s education |
| 5. If applicant is under a scholarship | Submit a certification of scholarship |
C. Additional requirement for Situation 4: Affidavit stating that your parents are not financing your education
D. Additional documentary requirement for applicants who are continuing UP Diliman students: True Copy of Grades (TCG) OR a CRS printout that includes grades for 1st and 2nd semester of SY 2021-2022, with GWA
E. Additional documentary requirement for applicants who were UP Diliman dormers in SY 2021-2022: Online clearance of the Dorm Manager/Officer-in-Charge
I wish to stay in the dorm for only a few weeks or a month or so. What documents do I need to submit with my application?
Transients need to submit the following:
A. their Form 5 for the semester they are applying for, as proof of enrollment
B. certification from their college that they are required to attend at least one face-to-face class during the duration of their stay in the dorm
Additional documentary requirement for transients who were UP Diliman dormers in SY 2021-2022: Online clearance of the Dorm Manager/Officer-in-Charge
Can I submit an incomplete set of requirements before the deadline and complete it beyond the deadline?
For students applying for a yearlong slot, only the late submission of a student’s Form 5 for the 1st sem, SY 2022-2023 will be allowed.
For transient applicants, your application will be processed only when the requirements are complete.
I wish to stay in the dorm for one school year but cannot submit my parents’ recent ITR on time. Can I submit a previous ITR instead?
No. Only the 2021 ITR will be accepted.
How will my application be evaluated?
For applicants staying the whole school year: Dorm applicants will be evaluated based on place of origin (40 points) and income bracket (60 points). In case of a tie, the income will be the basis for breaking the tie. In case of a further tie, the General Weighted Average (GWA) shall be used as basis for breaking the tie. Applicants will be ranked according to their total points and their residence hall preference. There are only a limited number of slots available so not all applicants can be accommodated.
I was not admitted. What could be the reason?
Either there are no more slots available, or you submitted incomplete and/or incorrect documents.
I was not admitted. Can I appeal?
Yes. Submit an appeal letter addressed to the Dormitory Application Committee headed by Vice Chancellor Louise Jashil Sonido, and email it to dormapp.upd@up.edu.ph. Note that submission of letter does not guarantee granting of the appeal.
I was admitted, and I want to transfer to another residence hall. What should I do?
Applicant may submit a letter of request for transfer with justification to the Dormitory Application Committee headed by Vice Chancellor Louise Jashil Sonido, and email it to dormapp.upd@up.edu.ph. Note that a request letter does not guarantee approval of the request.
Is late application allowed for those applying for a yearlong slot?
No.
Can I send my requirements through e-mail?
No. Please submit all requirements via https://dormapplication.upd.edu.ph
I am a foreign student admitted in UP Diliman. Can I apply for a dorm slot?
Yes you can, whether you are a regular or an exchange student. For first-time applicants, submit the following requirements:
A. Form 5 for the semester they are applying for, as proof of enrollment
B. Have an academic load of at least 15 units for undergraduate and 6 units for graduate students.
Additional requirements for those applying for readmission in the dorms:
A. Have good scholastic standing as defined by the University. A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75% of the total number of academic units in which s/he is registered. (Faculty Manual, December 2003).
B. Exhibited good behavior in their previous stay in the residence hall, i.e., did not violate any of the dorm guidelines
Note: A Filipino citizen whose permanent residence is outside the Philippines will be considered a foreign applicant.
What is “online clearance”?
Online clearance is done by the Dormitory Manager upon checkout of a dormer. Only residents who were in the residence hall anytime during SY 2021-2022 will have online clearance.
What are the existing health protocols in the residence halls?
Due to the Covid-19 pandemic, every UP Diliman residence hall is implementing The New Normal Guidelines for UPD Residence Halls (2022) to ensure not just the cleanliness and orderliness of its premises, but also its sanitation and safety from community transmission. These guidelines are consistent with the 2010 Rules and Regulation Governing Residence Halls in UP Diliman, the 2012 Code of Student Conduct of UP Diliman, the Residence Hall Agreement, the latest UP Diliman COVID-19 Taskforce Circular, and the Philippine Genome Center Institutional Guidelines for the Implementation of COVID-19 Surveillance.
Go to https://studenthousing.upd.edu.ph/wp-content/uploads/2022/08/New-Normal-Guidelines-for-UPD-Residence-Halls_August-2022.pdf to access the New Normal Guidelines for UPD Residence Halls.
Additionally, the following services have been migrated online:
A. Dorm application
B. Submission of check-in requirements
C. Payments
D. Dorm clearance
E. Submission of check-out requirements
F. Submission of appeals
G. Tagging/untagging of accountabilities
Other questions? Email us at dormapp.upd@up.edu.ph