Frequently Asked Questions

Who can apply for a residence hall slot?
The 2010 General Guidelines on Accommodation in UP Diliman Residence Hall states that residence hall accommodations are exclusively for bona fide students of the University of the Philippines Diliman.
What are the requirements to be admitted in the residence hall?
The 2010 General Guidelines on Accommodation in UP Diliman Residence Hall states that to qualify for residence hall, applicants must meet the following requirements:
a. Good scholastic standing as defined by the University. A student is in good scholastic standing if at the end of the semester s/he obtains a final grade of “3” or higher in at least 75% of the total number of academic units in which s/he is registered. (Faculty Manual, December 2003)
b. Academic load of atleast 15 units for undergraduate and 6 units for graduate students. 
c. For readmission 
Good behavior in the residence hall defined as having no violation of the norms of conduct prescribed in residence halls. 
When can I apply for a residence hall slot?
Application for Academic Year 2017-2018 is from 1 -31 May 2017.
How do I apply for a residence hall slot?
Application for a residence hall slot is online through ---  
http://www.dormapplication.upd.edu.ph.
Applicants are required to submit requirements in order for their application to be considered. Not all applicants can be accommodated in the residence halls.
Office of Student Housing
Acacia Residence Hall
University of the Philippines Diliman
Quezon City, 1101
What do I need to access the online application?
For New students (Freshman, Transferees or Cross-Enrollees)	
Use the CRS account found in your admission slip.
For currently enrolled students, log-in using your student number and wait for the system to initialize your access to the dormitory application site.  Once initialized, you will be asked to log-in again. 
What documents do I need to submit?
I. NEW APPLICANTS – first time to apply in any UP Diliman residence hall
A. First-time - Freshmen and Transferees
a. Printed Dormitory application form with signature
b. Proof of income 
2016 Income Tax Return (ITR) or Joint ITR (if both parents are working) OR
Latest copy of Payslip or certificate of employment with income issued within the last 6 months OR 
Latest copy of contract or certificate of employment  with income issued within the last 6 months for OFW OR
If student is working, his/her ITR or payslip or certificate of employment issued within the last 6 months;
If student is under a scholarship, certification of scholarship
c. 1 copy of 2x2 picture
d. Long brown envelope with your name and student number printed
	
B. First Time - not Freshmen/Transferees
a. Printed Dormitory application form with signature
b. Proof of income 
2016 Income Tax Return (ITR) or Joint ITR (if both parents are working) OR
Latest copy of Payslip or certificate of employment with income issued within the last 6 months OR 
Latest copy of contract or certificate of employment  with income issued within the last 6 months for OFW OR
If student is working, his/her ITR or payslip or certificate of employment issued within the last 6 months;
If student is under a scholarship, certification of scholarship
c. 1 copy of 2x2 picture
d. Long brown envelope with your name and student number printed
e.	Copy of Grades – True Copy of Grades or CRS printout with GWA (2nd Sem AY 2015-2016 to 1st Sem 2016-2017 include 2nd Sem, AY 2016-2017 enrollment) 
II. RE-ADMISSION OR RE-APPLICATION – current or former residents of a UP Diliman residence hall
a. Printed Dormitory application form with signature
b. Proof of Income 
2016 Income Tax Return (ITR) or Joint ITR (if both parents are working) OR
Latest copy of Payslip or certificate of employment with income issued within the last 6 months OR 
Latest copy of contract or certificate of employment  with income issued within the last 6 months for OFW OR
If student is working, his/her ITR or payslip or certificate of employment issued within the last 6 months;
If student is under a scholarship, certification of scholarship 
c. 1 copy of 2x2 picture
d. Long brown envelope with your name and student number printed
e. Copy of Grades – True Copy of Grades or CRS printout with GWA (2nd Sem AY 2015-2016 to 1st Sem 2016-2017 include 2nd Sem, AY 2016-2017 enrollment)
f. Residence Hall Clearance
Residents from AY 2015-2016 to AY 2016-2017- Online clearance of the Dorm Manager/Officer-in-Charge
Residents from Summer 2015 and below - Hard copy thru dorm manager or OSH
When is the last day of application?
Last day for online application and submission of requirements for AY 2017-2018 is on 31 May 2017.
Can I submit an incomplete set of requirements before the deadline and complete it beyond the deadline?
No. All requirements must be submitted on or before the deadline.
I am a cross-enrollee, do I need to submit all the requirements for me to be considered a slot for Midyear?
No, you just need to reply yes in the question if you are applying for residence hall for Midyear 2017. However, your application does not guarantee you a space since it will depend on the availability of slots.
My parents don’t have Income Tax Return (ITR) forms 2306 and/or 1701. What should I submit?
Submit a tax exemption certificate from BIR specifically stating that your parents are exempted from filing an income tax return because they do not have a taxable income. 
My parent(s) is/are OFW(s). What should I submit?
Submit the recent job contract of your parents which clearly states the basic salary. During the evaluation process, this basic salary will be converted to the Philippine Peso according to the current foreign exchange rate.
I cannot submit my parents’ recent ITR on time; can I submit a previous ITR instead?
No. Request your parents to file their ITR on time. 
My parents are not financing my education so I am depending on others. What should I submit?
Submit an affidavit stating that your parents are not financing your education, and instead submit the ITR of the person(s) financing your education.
I am a working student and I depend solely on my income for my education expenses, what should I submit?
Undergraduate students should submit an affidavit of self-support and a certification from their employer stating their salary if they have no ITR.  
Graduate students should submit their ITR or a certification from their employer stating their salary if they have no ITR.   
I received a scholarship to finance my education. What should I submit?
Undergraduate students need not submit additional documents pertaining to their scholarship.
Graduate students should submit a copy of their scholarship contract and a certification stating that their scholarship is valid for the incoming academic term.
How will my application be evaluated?
The 2010 General Guidelines on Accommodation in UP Diliman Residence Hall states that applicants for residence halls are evaluated based on place of origin (maximum of 45 points) and income bracket (maximum of 55 points). In case of a tie, the income will be the basis for breaking the tie. In case of a further tie, the General Weighted Average (GWA) shall be used as basis for breaking the tie. 
Applicants will be ranked according to their total points and their residence hall preference. There are only a limited number of slots available so not all applicants can be accommodated.
When and how will I know the result of the application?
For Midyear 2017, results will be out on 3, 12 and 19 June 2017.
For AY 2017-2018, results will be out on 26 June 2017.
Applicants need to log-in at the online dormitory application site to view the result.
I was not admitted.  What would be the reason? 
Either you submitted incomplete/wrong documents or there are no more slots to accommodate your score in your preferred residence hall.
I was admitted, and I want to transfer to another residence hall.  What should I do?
Applicant may submit a letter of request for transfer with justification. However, a request letter does not guarantee an approval of the request.
I was blacklisted due to violations.  What will I do?
Submit a letter of appeal noted by your parents. However, an appeal does not guarantee a residence hall slot.
Is late application allowed?
No. 
Can I send my requirements through mail?
No, the Dormitory Application Team will not entertain requirements sent through mail. 

Foreign Students
I am a foreign student, can I apply for residence hall? 
A foreign student admitted in UP Diliman as regular or exchange student can apply for residence hall.
What are the requirements? 	
For First-time Applicants
a. Printed Dormitory application form with signature 
b. Admission Slip
c. 1 copy of 2x2 picture
d. Long brown envelope with your name and student number printed
For re-admission
a. Printed Dormitory application form with signature 
b. 1 copy of 2x2 picture
c. Long brown envelope with your name and student number printed
d. DM recommendation and clearance




Faculty 
New Applicants
Submit the following requirements to the Office of Student Housing from 8-31 May 2017. 
a. Printed Dormitory application form with signature 
b. Proof of Income
2016 Income Tax Return (ITR) OR
Latest copy of Payslip or certificate of employment with income issued within the last 6 months 
For instructors and lecturers, latest certification of appointment from Department Chair with status and rank.

c. 1 copy of 2x2 picture
d. Long brown envelope with your name and student number printed

Re-admission

	Those staying in Kamagong and Acacia Residence Halls, fill out and submit online application and clearance.				
Those staying in Ipil and Sanggumay Residence Halls, submit printed Dormitory application form with signature along with clearance and latest certification of appointment from Department Chair with status and rank. Submit requirements to the Office of Student Housing from 8 – 31 May 2017. 

Questions? Email us at dormappsupport@list.upd.edu.ph

Released: 2 May 2017


Additional FAQs 
22 May 2017


One of my parents is not working, what should I submit?
	Submit a tax exemption certificate from BIR specifically stating that your parent is exempted from filing an income tax return because they do not have a taxable income or an affidavit certifying that one of the parents does not earn an income.
I lack one of the requirements, will this be accepted by the Dorm Application Team?
	Incomplete requirements will not be accepted.
What is online clearance?
	Online clearance is done by the Dormitory Manager upon check-out of the resident. Only residents who were in the residence hall from 1st Semester, AY 2015-2016 to 2nd Semester, AY 2016-2017 will have online clearance.
I am a current resident, can I submit the required documents while waiting for my online clearance?
	Yes.

Can I send a proxy to submit my requirements?
We do not encourage proxy to submit the requirements since we have had cases when the proxy is asked a question about the requirements s/he says that s/he was only asked to submit it.

I am a current resident, do I need to submit requirements for my midyear application?
	No, there is no need to submit requirements so long as you have complied with the Intent form.
When do I submit the requirements for next Academic Year 2017-2018?
	Online application and submission of requirements is until 5:00 PM, 31 May 2017.
Do you accept scanned documents?
	Yes, so long as they are readable.
My surname in the application form is my middle name, what should I do to correct this?
	This happened to the 2015 applicants, please send a request to correct your name to dormappsupport@list.upd.edu.ph.

I have decided to enroll in midyear but I answered no in the online application, what should I do?

	Please send an email requesting to reset your midyear 2017 to dormappsupport@list.upd.edu.ph.
In the requirement True Copy of Grades – True Copy of Grades or CRS printout with GWA (2nd Sem AY 2015-2016 to 1st Sem 2016-2017 include 2nd Sem, AY 2016-2017 enrollment), what does the line include 2nd Sem, AY 2016-2017 enrollment mean?
	It means that you include in your print-out the 2nd semester, AY 2016-2017 or submit a copy of your form 5. 


Questions? Email us at dormappsupport@list.upd.edu.ph